ELECTIONS

New: You can now register a name to be monitored when documents are recorded. If a name match is found the registrant is notified by email about the name match. Register here!

Documents relating to the sale and purchase of property, UCC Financing Statements, affidavits, oil and gas documents, marriage licenses, and DD214 – military discharge papers—are a few of the documents recorded in this office.

• Single page document; $13.00 recording fee.  Multiple page documents; first page $13.00, following pages of document $5.00 each.
• UCC recording fees: $13.00 for documents consisting of one or two pages; $18.00 for documents consisting of three or more pages.
• Documents recorded on February 12, 1923 – Book 100, Page 001/Reception #70382 – and going forward may be accessed at http://www.theCountyRecorder.com.
• Copies of recorded documents are $0.25 per page. Copying done by office staff will be charged at $25.00 per hour, with a minimum charge of $12.50, in addition to the $0.25 per copy fee.
• E-Recording Vendors:
  • Affiliated Computer Services, Inc. (ACS)
    • 972-355-0459
  • CSC
    • 866-652-0111
    • erecording@cscglobal.com
    • www.recording.com
  • E-Recording Partners Network (EPN)
    • 888-325-3365
    • support@GOePN.com
    • www.goepn.com
  • Government Technology Systems, LLC (GTS)
    • Software: StrataFile
    • 303-351-0300
    • info@stratafile.com
    • www.stratafile.com
  • Indecomm Global Services
    • 877-272-5250
    • efile@indecomm.net
    • http://inteledocdirect.net
  • Simplifile
    • 800-460-5657 x3, option 2
    • support@simplifile.com
    • simplifile.com 

Important News: New Recording Fees Starting January 1, 2017
SB16-115 passed creating the Electronic Recording Technology Board. (ERTB) The ERTB has set an additional $2 electronic filing surcharge for a period of 5 years January 1, 2017 – December 31, 2021

In addition to the current $1 filing surcharge, the ERTB approved an additional $2 filing surcharge, bringing the total filing surcharge to $3 per recorded document

Starting on January 1, 2017 Colorado recording fees will be calculated as follows:

1. $13 for the first page and $5 for each additional page for all recorded documents
2. For every filing surcharge collected, a county will retain $1 and transfer $2 to the Electronic Recording Technology Fund
3. The Electronic Recording Technology Fund will award grants to counties to establish, maintain, improve, or replace their electronic filing system

Questions? 

Phone: 719-743-2444
E-Mail: Wendy Pottorff

14-2-107 C.R.S. – Licenses to marry shall be issued by the county clerk and recorder only during the hours that the office of the county clerk and recorder is open as prescribed by law and at no other time, and such license shall show the exact date and hour of their issue.  A license shall not be valid for use outside the state of Colorado.  Within the state, such licenses shall not be valid for more than thirty-five days after the date of issue.  If any license to marry is not used within the thirty-five days, it is void and shall be returned to the county clerk and recorder for cancellation.

Applications for marriage and/or civil union certificates may be obtained at the Clerk’s office between the hours of 8:00 a.m. and 4:30 p.m.  Licenses and certificates will not be issued after hours, or on weekends or holidays, so persons wishing to obtain a marriage license or civil union certificate must arrive by 4:00 p.m. during regular work days to ensure completion of the transaction. The cost of a marriage license or civil union is $30, payable by cash, credit card or local check. 

Please review the full list of requirements before beginning your application.

• Licenses are valid for 35 days from the date of issuance
• Licenses issued more than 35 days before the date of the ceremony will not be valid
• Both parties must appear in person for the license to be issued. If this is not possible, one party must appear with a completed and notarized absentee affidavit and a legible copy of the ID used for the notary by the non-appearing party
• If either party has been divorced the following information must be provided:
  • Date of the divorce
  • Type of court where the divorce took place
  • The city and state where the divorce occurred
• Applicants for a license do not need to be Colorado residents
• Licenses issued in Colorado are only valid for use in Colorado
• Once the marriage or civil union has been solemnized, the license must be returned to the issuing County Clerk for recordation within 63 days from the date of the ceremony or a late fee will be assessed.
• Proof of Age (must be 18 or have parental consent for a marriage license or OVER 18 for a civil union certificate).
  • 16 and 17 – Consent form from both parents, or the parent having sole legal custody, or guardian, or judicial approval is required. If one or both parents cannot appear at the time of applying, an absentee application may be completed and notarized ahead of time.
  • Under 16 – Consent form from both parents, or the parent who has legal custody or with whom the child is living and judicial approval (court order) are required. The court order must be obtained in the county where judicial approval has been granted.
• Social Security Number is required, if an applicant does not have a social security number, an affidavit provided by the Clerk’s Office must be signed stating that the party does not have a social security number.
• If all of the above requirements are met, see Marriage Application.
• 14-2-109 (2) (a) (IV) (b) C.R.S. – Proxy Marriage: Proxy Marriage Form

(IV) (b)     If a party to a marriage is unable to be present for the solemnization, the absent party may authorize in writing a third person to act as the absent party’s proxy for purposes of solemnization of the marriage, if the absent party is:
(I)     A member of the armed forces of the United States who is stationed in another country or in another state in support of combat or another military operation; or
(II)     An individual who is a government contractor, or an employee of a government contractor, working in support of the armed forces of the United States or in support of United Stated military operations in another country or in another state and who supplies proper identification of that status.

The requirements for applying for a marriage license for a proxy marriage are the following: 

1. One party to the proxy marriage is a resident of the state of Colorado;
2. One party to the proxy marriage appears in person to apply for the marriage license and pays the fees required in section 14-2-106 (I) C.R.S.;
3. The signatures of both parties to the proxy marriage are required, and the party present shall sign the marriage license application, as prescribed in section 14-2-105 (2) C.R.S., and provide an absentee affidavit form, as prescribed by the state registrar, containing the notarized signature of the absent party, along with proper identification documents as specified in section 14-2-105 (1) (a) for the absent party.

Lincoln County plat maps are available at the Clerk's Office, or by calling 1-402-494-8300

REGISTRAR OF VITAL STATISTICS

• For information regarding birth and death certificates, please contact the Public Health office at 719-743-2526.

DRIVER'S LICENSE

Driver Examiner:  Tim Hilferty
See department link for further information

OTHER LINKS

• Colorado Secretary of State
• Electronic copies of county maps
• Online Vehicle Registration Renewal